Development re-zoning applications: Community Consultation
If you are making a rezoning or development proposal to Saanich, please contact the MVCCA, even before you have selected a design. The role of the MVCCA is to met with you; to ensure that you undertake appropriate community consultation, and to offer comments on your application. Genuine consultation with residents who live near your site can streamline the application process, by providing feedback early on in the process.
We invite you to attend one of our regularly scheduled meetings, as well as provide as many meetings for the public as become necessary. The MVCCA will try to send a representative to any public meetings that you hold, please provide two weeks notice and check that your meeting date is not in conflict with our scheduled meetings. see meeting information.
The extent of your consultation will depend on the size of your project.
After your project has been reviewed by Saanich Planning department, they will send us the final site plans and a form letter that asks if we have any objections. Our reply will include notes on your presentation at our meeting, as well as a record of the neighbour's responses any public meetings that we were able to attend. A copy of our written remarks will be available for the developer. We will make every effort to ensure that a representative of the community association attends the relevant Saanich council meeting. Generally, we will also make an oral presentation, as may the members of the public.
Project presentation at MVCCA meeting
When you would like to make a presentation at one of our meetings contact us, and we will add the project to our agenda. You will be given 20 minutes at the beginning of the meeting and project information should be provided on paper and with white boards if desired.
Helpful information to bring with you:
- A detailed site map for the area under discussion.
- Existing zoning / zoning requested (if known)
- Results of discussions with neighbours
- Plan for communicating your proposal to the neighbourhood.
- Size and description of lot(s).
- Artist’s rendering that includes the surrounding properties
- Any innovative features or ideas.
- Description of covenants being offered and variances being sought.
- Indication that the proposed final development maintains character of the neighbourhood and amenities to the community.
Suggestions for public meetings
The developer is responsible for selection of a suitable venue and all costs related to public meetings. The meeting should be well advertised and a letter of notification should be mailed or hand delivered to all properties within, a minimum of 300 meters of your site. Maps are available at Saanich website. Special measures may be needed to reach owners of rental properties and residents of apartments or condos.
An Open House format is not appropriate for the initial consultation with the neighbours. Please structure the meeting so as to include a presentation time, where attendees can interact with each other and ask questions of the developer.
Community concerns: Sample questions that have arisen in the past:
- How does the construction impact the space immediately around it?
- Character and design suitability to the neighbourhood, use of vision corridors, siting.
- Privacy, use of window placement and fencing
- Existing soil and infill, - history of contaminates, disposal procedure.
- Who owns the property? Are there options on the sale of the property? When was the property last sold? Have there been previous rezoning applications for this property?
- General idea of timeline of applications to Saanich and the beginning of construction.
- Variances that may be sought. (i.e. height, resident parking, guest parking, set backs etc.)
- Materials used in construction and purchase of materials locally
- Will an effort be made to recycle existing materials on site?
- Landscaping - use of native plants, maintenance of existing trees or features, need for tree survey
- Estimate of number of people that will be working at any businesses
- Value-added features to attract businesses to locate here
- Increased traffic, street parking issues, noise, use of trucks for business
- Businesses hours of operation and after hours delivery trucks
- Layout – fostering green space or pavement,
- Covered bicycle space, secure bicycle lock up, motorcycle space
- Use of roof space (white roof, patio, solar power, green roof) - features above roof line
- Roof equipment – noise mitigation, screening, appearance
- New technologies in heating and lighting
- Light pollution reduced from windows or signage
- Amount of pavement needed, use of alternatives
- Commercial signage, size and location
- Green certification sought or other sustainable practices
1. Site amenities - are those that apply to the residents and lease-holders of the site.
2. Local amenities - apply to the spaces near to the site
3. Community amenities - apply to the larger community
4. Community Assoc. support - helps the community association in achieving its goals
Some site amenities include:
Underground placement of utilities, bike lock up, car share program agreement, electric car stalls, green space, gardening area, children’s area, solar power or solar ready, outdoor space for employees to smoke, artwork, benches
Some community amenities include:
- affordable housing units (for example, 10 year guarantee or donation of funds to the
Affordable Housing Strategy)
- bus shelter, public washrooms, community bulletin board, park developments
- covenants - such as hours business, loss of rezoned status if property is sold or not built on
- public plaza, or benches
- public art, or mural
- public right of way within site, pedestrian safe walking routes
- sidewalks, cross walks, traffic calming measures, traffic lights
- tree planting beyond that required by Saanich
- signage improvements, such as for walking / cycling routes
- financial support for unspecified amenity to be developed by Saanich planning department
General Information on Community Amenity Contributions:
City of Victoria
City of Vancouver
updated April 2020